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10 Best Small Business Printers 2025 in the United States
#1
Winner
HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, ADF, Duplex Printing, Home & Office, 3 Months of Instant Ink Included (405T6A)
The HP OfficeJet Pro 8125e is a solid choice for small businesses or home offices needing a versatile all-in-one printer. It offers respectable print speeds with up to 20 pages per minute in black and 10 ppm in color, which is suitable for daily document tasks though not the fastest for high-volume printing. Print quality is good, especially for business documents and colorful presentations, thanks to its high-resolution color printing capability.
Rating
9.9
Chosen by1,348
Connectivity Options
Duplex Printing
Cost of Consumables
Most important from
290 reviews
#2
HP Color Laserjet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Best-for-Office (499Q3F)
The HP Color LaserJet Pro MFP 3301sdw is a versatile all-in-one printer that serves the needs of small businesses well. It boasts impressive print speeds of up to 26 pages per minute for both black and color documents, making it efficient for busy office environments. The print quality is sharp and vibrant, especially with the next-generation TerraJet toner, which enhances color performance.
Rating
9.8
Print Speed
Print Quality
Paper Handling
Most important from
483 reviews
Top 10 Best Small Business Printers 2025 in the United States
#1
Winner
HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, ADF, Duplex Printing, Home & Office, 3 Months of Instant Ink Included (405T6A)
HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, ADF, Duplex Printing, Home & Office, 3 Months of Instant Ink Included (405T6A)
Print Speed: 20 ppm black, 10 ppm color
Print Quality: 1200x1200 dpi black, 4800x1200 dpi color
Paper Handling: 225-sheet tray, automatic document feeder
Connectivity Options: Dual-band Wi-Fi, Ethernet, USB, AirPrint
Duplex Printing: Automatic
Cost of Consumables: 3 months free Instant Ink, then paid
Additional Features: 2.7-inch touchscreen, security, eco-friendly design
Chosen by 1348 this week
HP Color Laserjet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Best-for-Office (499Q3F)
HP Color Laserjet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Best-for-Office (499Q3F)
Print Speed: 26 pages per minute
Print Quality: sharp and vibrant
Paper Handling: 250-sheet tray, auto feeder
Connectivity Options: dual-band Wi-Fi, USB
Duplex Printing: automatic duplex printing
Cost of Consumables: high
Additional Features: HP Wolf Security, mobile app
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
Print Speed: 36 ppm
Print Quality: 1200 x 1200 dpi
Paper Handling: 250-sheet input, 50-page ADF
Connectivity Options: Wi-Fi, USB, Ethernet
Duplex Printing: Automatic
Cost of Consumables: Up to 50% savings on toner
Additional Features: Mobile app, Auto-Duplex, Energy Star
Canon MegaTank G3270 All-in-One Wireless Inkjet Printer. for Home Use, Print, Scan and Copy,White
Canon MegaTank G3270 All-in-One Wireless Inkjet Printer. for Home Use, Print, Scan and Copy,White
Print Speed: 11 ppm B/W, 6 ppm color
Print Quality: 600x600 B/W, 4800x1200 color
Paper Handling: Single 100-sheet tray
Connectivity Options: Wi-Fi, USB
Duplex Printing: No
Cost of Consumables: Refillable ink tanks
Additional Features: Copy, Scan, LCD screen
Related Products
Up to 27% off
HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Fax, Best-for-Office
HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Fax, Best-for-Office
Print Speed: 35 ppm
Print Quality: 600 x 600 DPI
Paper Handling: 300 sheets input, 150 sheets output
Connectivity Options: USB, Ethernet, Wireless
Duplex Printing: Automatic
Additional Features: Scanning, Copying, Faxing, Security
Brother HL-L2460DW Wireless Compact Monochrome Laser Printer with Duplex, Mobile Printing, Black & White Output | Includes Refresh Subscription Trial(1), Works with Alexa
Brother HL-L2460DW Wireless Compact Monochrome Laser Printer with Duplex, Mobile Printing, Black & White Output | Includes Refresh Subscription Trial(1), Works with Alexa
Print Speed: 36 ppm
Print Quality: 1200 x 1200 dpi
Paper Handling: 250 sheets, envelopes, manual slot
Connectivity Options: Wi-Fi, Ethernet, USB
Duplex Printing: Automatic
Cost of Consumables: Brother TN830 cartridges, toner subscription
Additional Features: Mobile Connect app, energy-efficient, compact
Brother MFC-L8900CDW Business Color Laser All-in-One Printer, Amazon Dash Replenishment Ready
Brother MFC-L8900CDW Business Color Laser All-in-One Printer, Amazon Dash Replenishment Ready
Print Speed: 33 ppm
Print Quality: 2400 x 600 dpi
Paper Handling: 70-page duplex auto document feeder
Connectivity Options: wired, wireless, NFC
Duplex Printing: Yes
Additional Features: USB Host, Cloud Print, 5" Touchscreen
Brother MFC-J4335DW INKvestment Tank Wireless All-in-One Color Inkjet Printer, Up to 1-Year of Ink in-Box, Duplex Printing, Mobile and Cloud Print, Works with Alexa
Brother MFC-J4335DW INKvestment Tank Wireless All-in-One Color Inkjet Printer, Up to 1-Year of Ink in-Box, Duplex Printing, Mobile and Cloud Print, Works with Alexa
Print Speed: 20 ppm B/W, 19 ppm Color
Print Quality: 600 x 600 dpi
Paper Handling: 150-sheet tray, letter and legal sizes
Connectivity Options: USB, wireless
Duplex Printing: Automatic
Cost of Consumables: INKvestment Tank ink lasts up to year
Additional Features: Copy, Scan, Fax, 20-page feeder, Mobile
#10
Brother Color Laser Printer All-in-One with Scanner, Copier and Fax - Professional Wireless Business Printer with Auto Duplex and 250-Sheet Capacity for Small Office (MFC-L3720CDW)
Brother Color Laser Printer All-in-One with Scanner, Copier and Fax - Professional Wireless Business Printer with Auto Duplex and 250-Sheet Capacity for Small Office (MFC-L3720CDW)
Print Speed: 19 ppm
Print Quality: 2400 x 600 dpi
Paper Handling: 250-sheet tray, 50-page feeder
Connectivity Options: Wi-Fi, USB, Wi-Fi Direct
Duplex Printing: Automatic
Cost of Consumables: EZ Print Subscription Service
Additional Features: 3.5-inch touchscreen, Mobile app, Voice control
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Buying Guide for the Best Small Business Printers
Choosing the right printer for your small business is crucial as it can impact your productivity, costs, and overall efficiency. When selecting a printer, consider the volume of printing, the types of documents you need to print, and any additional features that might benefit your business operations. Understanding the key specifications will help you make an informed decision that aligns with your business needs.Print SpeedPrint speed, measured in pages per minute (PPM), indicates how quickly a printer can produce documents. This is important for businesses with high printing demands. Printers with speeds of 20-30 PPM are suitable for moderate use, while those with speeds above 30 PPM are ideal for high-volume printing. Consider your daily printing needs to determine the appropriate print speed for your business.
Print QualityPrint quality is measured in dots per inch (DPI) and determines the clarity and detail of printed documents. Higher DPI values, such as 1200 DPI or more, are essential for businesses that require high-quality prints, like marketing materials or detailed graphics. For standard text documents, a lower DPI, such as 600 DPI, is usually sufficient. Assess the type of documents you print most frequently to choose the right print quality.
Paper HandlingPaper handling refers to the printer's ability to manage different paper sizes and types, as well as its paper tray capacity. A printer with multiple trays and a high paper capacity is beneficial for businesses with diverse printing needs and high-volume tasks. If your business prints on various media, such as envelopes, labels, or cardstock, ensure the printer supports these formats. Evaluate your typical print jobs to select a printer with suitable paper handling capabilities.
Connectivity OptionsConnectivity options include USB, Ethernet, Wi-Fi, and mobile printing capabilities. These options determine how you can connect and send print jobs to the printer. Wi-Fi and mobile printing are convenient for businesses with multiple users or remote work setups, allowing printing from various devices. Ethernet connections are reliable for stable, high-speed network printing. Consider your office setup and how you prefer to send print jobs when choosing connectivity options.
Duplex PrintingDuplex printing allows a printer to automatically print on both sides of a sheet of paper. This feature is important for businesses looking to save on paper costs and reduce their environmental footprint. Automatic duplex printing is more efficient and convenient than manual duplexing. If your business frequently prints double-sided documents, such as reports or booklets, a printer with automatic duplex printing is a valuable feature.
Monthly Duty CycleThe monthly duty cycle is the maximum number of pages a printer can handle in a month without experiencing wear and tear. This spec is crucial for ensuring the printer can meet your business's printing demands. For small businesses with moderate printing needs, a duty cycle of up to 10,000 pages is typically sufficient. For higher volume printing, look for a duty cycle of 20,000 pages or more. Estimate your monthly print volume to choose a printer with an appropriate duty cycle.
Cost of ConsumablesThe cost of consumables includes ink or toner cartridges, paper, and maintenance kits. This ongoing expense can significantly impact your overall printing costs. Laser printers generally have higher upfront costs but lower per-page costs, making them suitable for high-volume printing. Inkjet printers may have lower initial costs but higher per-page costs. Consider the long-term costs of consumables based on your printing volume and budget to select the most cost-effective option.
Additional FeaturesAdditional features such as scanning, copying, faxing, and security options can enhance the functionality of your printer. Multifunction printers (MFPs) that combine these features can save space and improve workflow efficiency. Security features like user authentication and data encryption are important for protecting sensitive information. Identify which additional features are essential for your business operations to choose a printer that offers the right combination of functionalities.