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10 Best Small Business Printers 2025 in the United States
#1
Winner
Canon MegaTank All-in-One Wireless Inkjet Printer. for Home Use, Print, Scan and Copy
The Canon MegaTank PIXMA G3270 is a wireless inkjet printer designed primarily for home and small office use. It stands out with its very low running cost thanks to the mega ink tanks that can print thousands of pages before needing a refill, which is a big advantage if you have moderate to high printing needs. Print quality is good, with a high resolution up to 4800 x 1200, making it suitable for sharp documents and decent color prints.
Rating
9.8
Chosen by1,333
Print Speed
Print Quality
Connectivity Options
Most important from
3329 reviews
#2
Canon PIXMA TR4720 All-in-One Wireless Printer, Home Use with Auto Document Feeder, Mobile Printing and Built-in Fax, Black
The Canon PIXMA TR4720 is a compact all-in-one printer suitable for small businesses needing basic printing, scanning, copying, and faxing. It offers decent print speeds of about 9 pages per minute for black-and-white and 4.4 for color, appropriate for light to moderate workloads. Print quality is solid, supporting sharp text and vibrant colors up to 4800 x 1200 dpi, making it a good option for standard documents and occasional photos.
Rating
9.6
Print Quality
Connectivity Options
Additional Features
Most important from
12542 reviews
#3
Canon Color imageCLASS MF656Cdw - Wireless Duplex Laser Printer, All-in-One with Copier, Scanner, Fax, Auto Document Feeder, Mobile Ready, 3 Year Limited Warranty, 22 PPM, White
The Canon Color imageCLASS MF656Cdw is a versatile all-in-one laser printer designed for small businesses. It offers print, copy, scan, and fax capabilities, making it a comprehensive solution for office needs. The printer has a respectable print speed of 22 pages per minute (PPM) for both black-and-white and color prints, which is suitable for moderate printing demands. The first print comes out in approximately 10.3 seconds, which is fairly fast and helps reduce waiting time for small print jobs. The maximum print resolution of 1200 x 1200 dpi ensures sharp and clear documents, which is important for professional-looking outputs.
Rating
9.5
Print Quality
Paper Handling
Connectivity Options
Most important from
3795 reviews
Top 10 Best Small Business Printers 2025 in the United States
#1
Winner
9.8 score
Canon MegaTank All-in-One Wireless Inkjet Printer. for Home Use, Print, Scan and Copy
Canon MegaTank All-in-One Wireless Inkjet Printer. for Home Use, Print, Scan and Copy
Print Speed: 11 ppm mono, 6 ppm color
Print Quality: 4800 x 1200 dpi
Paper Handling: Single 100-sheet tray, multiple sizes
Connectivity Options: Wi-Fi, USB
Duplex Printing: No
Cost of Consumables: Very low, mega ink tanks
Additional Features: Wireless, 1.35" LCD, Copy, Scan
Chosen by 1333 this week
Canon PIXMA TR4720 All-in-One Wireless Printer, Home Use with Auto Document Feeder, Mobile Printing and Built-in Fax, Black
Canon PIXMA TR4720 All-in-One Wireless Printer, Home Use with Auto Document Feeder, Mobile Printing and Built-in Fax, Black
Print Speed: 9 ppm B&W, 4.4 ppm color
Print Quality: 4800 x 1200 dpi
Paper Handling: 100-sheet tray, auto document feeder
Connectivity Options: Wi-Fi, USB, mobile, Alexa
Duplex Printing: Automatic
Cost of Consumables: Easy-replace ink; costs add up
Additional Features: Fax, ENERGY STAR, app control
Canon Color imageCLASS MF656Cdw - Wireless Duplex Laser Printer, All-in-One with Copier, Scanner, Fax, Auto Document Feeder, Mobile Ready, 3 Year Limited Warranty, 22 PPM, White
Canon Color imageCLASS MF656Cdw - Wireless Duplex Laser Printer, All-in-One with Copier, Scanner, Fax, Auto Document Feeder, Mobile Ready, 3 Year Limited Warranty, 22 PPM, White
Print Speed: 22 ppm
Print Quality: 1200 x 1200 dpi
Paper Handling: 250-sheet cassette, 50-sheet feeder
Connectivity Options: Wi-Fi, USB, Ethernet
Duplex Printing: Automatic
Cost of Consumables: High-capacity Toner 067
Additional Features: ENERGY STAR, EPEAT Silver
Canon Color imageCLASS MF753Cdw - Wireless Duplex Laser Printer, All-In-One with Scanner, Copier, Fax, Auto Document Feeder, Mobile Ready, 3 Year Limited Warranty, 35 PPM, White
Canon Color imageCLASS MF753Cdw - Wireless Duplex Laser Printer, All-In-One with Scanner, Copier, Fax, Auto Document Feeder, Mobile Ready, 3 Year Limited Warranty, 35 PPM, White
Print Speed: 35 ppm
Print Quality: 1200 x 1200 dpi
Paper Handling: 250-sheet cassette, 50-sheet tray, ADF
Connectivity Options: Wi-Fi, USB, Ethernet
Duplex Printing: Automatic
Cost of Consumables: High-capacity toner
Additional Features: Auto-Duplex, Network-Ready, Energy Star
Canon PIXMA TR8620a - All-in-One Printer Home Office|Copier|Scanner|Fax|Auto Document Feeder | Photo, Document | Airprint (R), Android, Black, Works with Alexa
Canon PIXMA TR8620a - All-in-One Printer Home Office|Copier|Scanner|Fax|Auto Document Feeder | Photo, Document | Airprint (R), Android, Black, Works with Alexa
Print Speed: 15 ppm mono, 10 ppm color
Paper Handling: 200 sheets total, 20-sheet ADF
Connectivity Options: Wireless, AirPrint, Android, Alexa voice
Duplex Printing: Automatic
Monthly Duty Cycle: 1,000 pages
Cost of Consumables: Smart reorder via Alexa
Additional Features: Five ink tanks, borderless photos, SD
Related Products
Canon Color imageCLASS LBP632Cdw - Wireless Duplex Laser Printer, Single Function, Home Office, Mobile Ready, 22 PPM Color, White
Canon Color imageCLASS LBP632Cdw - Wireless Duplex Laser Printer, Single Function, Home Office, Mobile Ready, 22 PPM Color, White
Print Speed: 22 ppm
Print Quality: 1200 x 1200 dpi
Paper Handling: 250-sheet tray plus single-sheet feeder
Connectivity Options: Wireless, Ethernet, mobile compatible
Duplex Printing: Automatic
Cost of Consumables: Canon Toner 067 cartridges
Additional Features: ENERGY STAR, EPEAT Silver, LCD, App
Canon imageCLASS MF462dw - Monochrome, Duplex Wireless Laser Printer, All-in-One with Scanner, Copier, Fax, Home or Office, Auto Document Feeder, Mobile Ready, 3 Year Limited Warranty, 37 PPM, White
Canon imageCLASS MF462dw - Monochrome, Duplex Wireless Laser Printer, All-in-One with Scanner, Copier, Fax, Home or Office, Auto Document Feeder, Mobile Ready, 3 Year Limited Warranty, 37 PPM, White
Print Speed: 37 ppm
Print Quality: 1200 x 1200 dpi
Paper Handling: 250-sheet cassette, 100-sheet tray
Connectivity Options: Wi-Fi, USB, Ethernet
Duplex Printing: Automatic
Cost of Consumables: High-capacity toner cartridges
Additional Features: 50-sheet feeder, ENERGY STAR, warranty
Canon PIXMA TR7820 – Wireless Home All-in-One Printer
Canon PIXMA TR7820 – Wireless Home All-in-One Printer
Print Speed: 15 ppm mono, 10 ppm color
Print Quality: 1200 x 1200 dpi
Paper Handling: 100-sheet input, 2 trays, letter/legal
Connectivity Options: USB, Wireless
Duplex Printing: Automatic
Cost of Consumables: 2 cartridges: PG-285 Black, CL-286
Additional Features: 2.7" touchscreen, ADF, Energy Star
Canon PIXMA TS702a Wireless Single Function Printer |Mobile Printing with AirPrint®, and Mopria®, Black
Canon PIXMA TS702a Wireless Single Function Printer |Mobile Printing with AirPrint®, and Mopria®, Black
Print Speed: 15 ppm mono, 10 ppm color
Print Quality: Hybrid dye and pigment ink
Paper Handling: 350 sheets capacity
Connectivity Options: Wi-Fi, USB, Ethernet, AirPrint, Mopria
Duplex Printing: Automatic duplex printing
Cost of Consumables: Standard ink tanks; costly over time
Additional Features: Smartphone copying; no scan or fax
#10
7.6 score
Xerox B410 Printer, Laser, Print, Letter, Energy Star Certified, UP to 50PPM
Xerox B410 Printer, Laser, Print, Letter, Energy Star Certified, UP to 50PPM
Print Speed: 50 ppm
Print Quality: 1200 x 1200 dpi
Paper Handling: 550-sheet input; envelopes, labels, card stock
Connectivity Options: USB, smartphone app
Duplex Printing: Automatic
Additional Features: Auto Power On, touchscreen, mobile app
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Buying Guide for the Best Small Business Printers
Choosing the right printer for your small business is crucial as it can impact your productivity, costs, and overall efficiency. When selecting a printer, consider the volume of printing, the types of documents you need to print, and any additional features that might benefit your business operations. Understanding the key specifications will help you make an informed decision that aligns with your business needs.Print SpeedPrint speed, measured in pages per minute (PPM), indicates how quickly a printer can produce documents. This is important for businesses with high printing demands. Printers with speeds of 20-30 PPM are suitable for moderate use, while those with speeds above 30 PPM are ideal for high-volume printing. Consider your daily printing needs to determine the appropriate print speed for your business.
Print QualityPrint quality is measured in dots per inch (DPI) and determines the clarity and detail of printed documents. Higher DPI values, such as 1200 DPI or more, are essential for businesses that require high-quality prints, like marketing materials or detailed graphics. For standard text documents, a lower DPI, such as 600 DPI, is usually sufficient. Assess the type of documents you print most frequently to choose the right print quality.
Paper HandlingPaper handling refers to the printer's ability to manage different paper sizes and types, as well as its paper tray capacity. A printer with multiple trays and a high paper capacity is beneficial for businesses with diverse printing needs and high-volume tasks. If your business prints on various media, such as envelopes, labels, or cardstock, ensure the printer supports these formats. Evaluate your typical print jobs to select a printer with suitable paper handling capabilities.
Connectivity OptionsConnectivity options include USB, Ethernet, Wi-Fi, and mobile printing capabilities. These options determine how you can connect and send print jobs to the printer. Wi-Fi and mobile printing are convenient for businesses with multiple users or remote work setups, allowing printing from various devices. Ethernet connections are reliable for stable, high-speed network printing. Consider your office setup and how you prefer to send print jobs when choosing connectivity options.
Duplex PrintingDuplex printing allows a printer to automatically print on both sides of a sheet of paper. This feature is important for businesses looking to save on paper costs and reduce their environmental footprint. Automatic duplex printing is more efficient and convenient than manual duplexing. If your business frequently prints double-sided documents, such as reports or booklets, a printer with automatic duplex printing is a valuable feature.
Monthly Duty CycleThe monthly duty cycle is the maximum number of pages a printer can handle in a month without experiencing wear and tear. This spec is crucial for ensuring the printer can meet your business's printing demands. For small businesses with moderate printing needs, a duty cycle of up to 10,000 pages is typically sufficient. For higher volume printing, look for a duty cycle of 20,000 pages or more. Estimate your monthly print volume to choose a printer with an appropriate duty cycle.
Cost of ConsumablesThe cost of consumables includes ink or toner cartridges, paper, and maintenance kits. This ongoing expense can significantly impact your overall printing costs. Laser printers generally have higher upfront costs but lower per-page costs, making them suitable for high-volume printing. Inkjet printers may have lower initial costs but higher per-page costs. Consider the long-term costs of consumables based on your printing volume and budget to select the most cost-effective option.
Additional FeaturesAdditional features such as scanning, copying, faxing, and security options can enhance the functionality of your printer. Multifunction printers (MFPs) that combine these features can save space and improve workflow efficiency. Security features like user authentication and data encryption are important for protecting sensitive information. Identify which additional features are essential for your business operations to choose a printer that offers the right combination of functionalities.