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10 Best Printers For Small Businesses 2025 in the United States
#1
Winner
Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium
The Epson EcoTank ET-2800 is a versatile all-in-one printer designed for those looking for an affordable and eco-friendly printing solution. Key strengths include its innovative cartridge-free printing system, which saves up to 90% on replacement ink costs and significantly reduces cartridge waste. This makes it a cost-effective option for small businesses that require frequent printing.
Rating
10.0
Chosen by1,212
Print Quality
Cost of Consumables
Most important from
17122 reviews
#2
HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, ADF, Duplex Printing Best-for-Home Office, 3 Month Instant Ink Trial Included, AI-Enabled (405T6A)
The HP OfficeJet Pro 8125e is a solid choice for small businesses needing a reliable all-in-one printer that handles printing, scanning, and copying tasks efficiently. It offers respectable print speeds of up to 20 pages per minute in black and 10 ppm in color, which should be adequate for moderate daily workloads. The print quality is good, delivering sharp text and vibrant color thanks to its high-resolution capabilities, making it suitable for business documents, reports, and presentations.
Rating
9.1
Connectivity Options
Duplex Printing
Cost of Consumables
Most important from
1052 reviews
#3
HP Color Laserjet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Best-for-Office (499Q3F)
The HP Color Laserjet Pro MFP 3301sdw is a versatile all-in-one printer that's particularly well-suited for small businesses. One of its standout features is its print speed, capable of delivering up to 26 pages per minute for both black and color prints, which is quite efficient for an office environment. The print quality is enhanced with HP's TerraJet toner, ensuring vivid and professional-looking documents.
Rating
8.8
Print Speed
Print Quality
Paper Handling
Most important from
604 reviews
Top 10 Best Printers For Small Businesses 2025 in the United States
#1
Winner
Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium
Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scan and Copy – The Ideal Basic Home Printer - Black, Medium
Print Speed: 10 ppm (mono), 5 ppm (color)
Print Quality: 5760 x 1440
Paper Handling: 100 sheets
Connectivity Options: Wi-Fi, USB
Cost of Consumables: Saves up to 90% on ink
Additional Features: Refillable Ink Tank, Mobile Printing
Chosen by 1212 this week
HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, ADF, Duplex Printing Best-for-Home Office, 3 Month Instant Ink Trial Included, AI-Enabled (405T6A)
HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer, Print, scan, Copy, ADF, Duplex Printing Best-for-Home Office, 3 Month Instant Ink Trial Included, AI-Enabled (405T6A)
Print Speed: 20 ppm black, 10 ppm color
Print Quality: 1200x1200 dpi black, 4800x1200 dpi color
Paper Handling: 225-sheet tray, automatic document feeder
Connectivity Options: Dual-band Wi-Fi, Ethernet, USB, smartphone
Duplex Printing: Automatic (standard)
Cost of Consumables: Includes Instant Ink subscription months
Additional Features: 2.7-inch touchscreen, HP security, eco design
HP Color Laserjet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Best-for-Office (499Q3F)
HP Color Laserjet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Best-for-Office (499Q3F)
Print Speed: 26 pages per minute
Print Quality: HP's TerraJet toner
Paper Handling: 250-sheet input, 100-sheet output
Connectivity Options: dual-band Wi-Fi, USB
Duplex Printing: Auto-Duplex
Cost of Consumables: HP's 218A and 218X toner
Additional Features: auto document feeder, HP Wolf Pro
Epson EcoTank ET-15000 Wireless Color All-in-One Supertank Printer with Scanner, Copier, Fax, Ethernet and Printing up to 13 x 19 Inches, White
Epson EcoTank ET-15000 Wireless Color All-in-One Supertank Printer with Scanner, Copier, Fax, Ethernet and Printing up to 13 x 19 Inches, White
Print Speed: 17 ppm (mono), 9 ppm (color)
Print Quality: vibrant colors, sharp text
Paper Handling: auto duplex, 250 sheets, max 11x17
Connectivity Options: Ethernet, Wi-Fi, Wi-Fi Direct
Duplex Printing: auto
Monthly Duty Cycle: moderate business printing
Cost of Consumables: saves up to 90% on ink
Additional Features: scanning, copying, faxing, 2.7-inch touchscreen
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
Print Speed: 36 ppm
Paper Handling: 50-page auto document feeder
Connectivity Options: Wi-Fi, USB, Ethernet
Duplex Printing: Auto-Duplex
Monthly Duty Cycle: decent
Cost of Consumables: Subscription service for toner replacement
Additional Features: Network-Ready, Energy Star, Epeat Qualified
Related Products
Up to 25% off
HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Fax, Best-for-Office
HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Fax, Best-for-Office
Print Speed: 35 color pages/min
Print Quality: 600 x 600 DPI
Paper Handling: 300 sheets, Envelopes, Glossy photo paper
Connectivity Options: USB, Ethernet, Wi-Fi
Duplex Printing: Automatic
Additional Features: All in One, Copy, Scan, Security
Brother Color Laser Printer All-in-One with Scanner, Copier and Fax - Professional Wireless Business Printer with Auto Duplex and 250-Sheet Capacity for Small Office (MFC-L3720CDW)
Brother Color Laser Printer All-in-One with Scanner, Copier and Fax - Professional Wireless Business Printer with Auto Duplex and 250-Sheet Capacity for Small Office (MFC-L3720CDW)
Print Speed: 19 ppm
Print Quality: 2400 x 600 dpi
Paper Handling: 250-sheet tray, 50-page ADF
Connectivity Options: Wi-Fi, USB 2.0, Wi-Fi Direct
Duplex Printing: Automatic
Cost of Consumables: Brother Genuine TN229 toner
Additional Features: 3.5-inch touchscreen, Mobile Connect app
Epson EcoTank ET-4800 Wireless All-in-One Cartridge-Free Supertank Printer with Scanner, Copier, Fax, ADF and Ethernet – Ideal-for Your Home Office, White
Epson EcoTank ET-4800 Wireless All-in-One Cartridge-Free Supertank Printer with Scanner, Copier, Fax, ADF and Ethernet – Ideal-for Your Home Office, White
Print Speed: 10 ppm (mono), 5 ppm (color)
Print Quality: Epson's Micro Piezo Heat-Free Tech
Paper Handling: 100-sheet input capacity
Connectivity Options: Ethernet, Wi-Fi, USB
Duplex Printing: auto
Cost of Consumables: lower with EcoTank system
Additional Features: Refillable Ink Tank, All In One
Brother MFC-L8900CDW Business Color Laser All-in-One Printer, Amazon Dash Replenishment Ready
Brother MFC-L8900CDW Business Color Laser All-in-One Printer, Amazon Dash Replenishment Ready
Print Speed: 33 ppm
Print Quality: Up to 2400 x 600 dpi
Paper Handling: 70-page ADF, 500-sheet input, 150-sheet output
Connectivity Options: wired, wireless, NFC, Ethernet
Duplex Printing: Yes
Cost of Consumables: High-yield cartridges
Additional Features: 5.0" touchscreen, Print/Scan/Copy/Fax
#10
Epson EcoTank Pro ET-5800 Wireless Color All-in-One Supertank Printer with Scanner, Copier, Fax and Ethernet, White
Epson EcoTank Pro ET-5800 Wireless Color All-in-One Supertank Printer with Scanner, Copier, Fax and Ethernet, White
Print Speed: 25 ppm mono, 12 ppm color
Print Quality: 4800 x 2400 dpi
Paper Handling: 250 sheets, 8.5 x 14
Connectivity Options: Wi-Fi, USB, Ethernet
Duplex Printing: Automatic
Cost of Consumables: Low, refillable ink tanks
Additional Features: Scanning, copying, faxing, voice control
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Buying Guide for the Best Printers For Small Businesses
Choosing the right printer for your small business is crucial as it can impact your productivity and efficiency. When selecting a printer, consider the volume of printing, the types of documents you need to print, and any additional features that might benefit your business operations. Understanding the key specifications will help you make an informed decision that aligns with your business needs.Print SpeedPrint speed, measured in pages per minute (PPM), indicates how quickly a printer can produce documents. This is important for businesses with high printing demands. Printers with speeds of 20-30 PPM are suitable for moderate use, while those with speeds above 30 PPM are ideal for high-volume printing. If your business requires frequent printing of large documents, a higher PPM will save time and increase productivity.
Print QualityPrint quality is measured in dots per inch (DPI) and determines the clarity and detail of printed documents. Higher DPI values, such as 1200 DPI or more, are essential for businesses that need to produce high-quality marketing materials or detailed images. For standard text documents, a lower DPI, such as 600 DPI, is usually sufficient. Consider the nature of your business documents to choose the appropriate print quality.
Paper HandlingPaper handling refers to the types and sizes of paper a printer can accommodate, as well as its paper tray capacity. This is important for businesses that print on various media, such as envelopes, labels, or cardstock. A printer with multiple paper trays and a higher capacity (e.g., 250 sheets or more) can reduce the frequency of paper refills and support diverse printing needs. Assess your typical print jobs to determine the necessary paper handling features.
Connectivity OptionsConnectivity options include USB, Ethernet, Wi-Fi, and mobile printing capabilities. These options are crucial for ensuring that all employees can easily access the printer. Wi-Fi and mobile printing are particularly useful for businesses with remote or mobile workers. Ethernet connections provide stable and fast network printing for office environments. Choose a printer with connectivity options that match your business's workflow and infrastructure.
Duplex PrintingDuplex printing allows a printer to automatically print on both sides of a sheet of paper. This feature is important for businesses looking to save on paper costs and reduce their environmental footprint. If your business frequently prints double-sided documents, such as reports or booklets, a printer with automatic duplexing will be highly beneficial. For occasional double-sided printing, manual duplexing may suffice.
Monthly Duty CycleThe monthly duty cycle is the maximum number of pages a printer can handle in a month without experiencing wear and tear. This is crucial for ensuring the longevity and reliability of the printer. For small businesses with moderate printing needs, a duty cycle of 5,000 to 10,000 pages is typically adequate. For higher volume printing, look for a duty cycle of 20,000 pages or more. Match the duty cycle to your expected monthly print volume to avoid overworking the printer.
Cost of ConsumablesThe cost of consumables includes ink or toner cartridges, paper, and maintenance kits. This is an important consideration for managing ongoing expenses. Laser printers generally have higher upfront costs but lower per-page costs, making them suitable for high-volume printing. Inkjet printers may have lower initial costs but higher per-page costs. Evaluate the cost and availability of consumables for the printer models you are considering to ensure they fit within your budget and usage patterns.
Additional FeaturesAdditional features such as scanning, copying, faxing, and security options can add significant value to a printer. Multifunction printers (MFPs) that include these features can save space and reduce the need for multiple devices. Security features like user authentication and data encryption are important for protecting sensitive business information. Consider the specific needs of your business operations to determine which additional features are necessary.